MaishaOS Privacy Policy

1. WHO WE ARE

Data Controller Information

• Company Name: Stadi Consulting
• Contact: ujumbe@stadi.co.ke

What This Policy Covers

This privacy policy explains how MaishaOS ("we," "us," "our") collects, uses, and protects your personal information.

2. INFORMATION WE COLLECT

A. Information You Provide Directly

Account Information:

• Name, email address, age, gender
• Profile preferences and settings

Habit & Goal Data:

• Daily habit completion records
• Goal progress and milestones
• Life domain preferences (Health, Finances, Interests)
• Custom habits and goals you create

Voice Recordings:

• Audio recordings when you use the Voice Journal feature
• Transcriptions of your voice recordings
• Insights and action items extracted from recordings

Written Content:

• Text entries in journals or notes
• Feedback and support communications

B. Information We Collect Automatically

Usage Data:

• How you interact with MaishaOS features
• Time spent in different sections of the app
• Feature usage patterns and preferences

Device Information:

• Device type, operating system, browser type
• IP address and general location (city/country level)

C. Information from Third-Party Services

Google Services Integration:

• Calendar events and scheduling information
• Google Drive access for storing your voice recordings

Task Management Integration:

• Task lists and project data from ClickUp
• Progress updates and completion status

3. HOW WE USE YOUR INFORMATION

Primary Purposes

Life Optimization Services:

• Analyze your habits and provide personalized recommendations
• Generate daily briefings and productivity insights
• Create goal-setting guidance and progress tracking
• Identify patterns in your behavior and suggest improvements

AI-Powered Insights:

• Process voice recordings to extract action items and insights
• Analyze belief patterns and thought processes from your content
• Generate personalized habit recommendations based on your data
• Create customized daily briefings and motivational content

App Functionality:

• Sync your calendar and task management systems
• Send smart notifications and reminders
• Display your daily dashboard and progress visualizations
• Enable goal tracking and milestone celebrations

Communication:

• Send you daily briefings and app notifications
• Provide customer support and respond to your inquiries
• Share important updates about MaishaOS features and policies

4. HOW WE SHARE YOUR INFORMATION

We DO NOT sell your personal data.

Limited Sharing Scenarios

Service Providers:

• AI processing services for voice transcription and analysis
• Cloud hosting providers for secure data storage
• Analytics services for app performance monitoring
• Customer support tools (only when you contact us)

Legal Requirements:

• When required by Kenyan law or court orders
• To protect our rights or prevent fraud
• In case of business merger or acquisition (with your consent)

Third-Party Integrations (With Your Permission):

• Google services (Calendar, Drive) - only data you authorize
• Task management tools (ClickUp) - only sync data you choose

Data Transfer Safeguards

All international data transfers comply with Kenya Data Protection Act requirements and include appropriate safeguards such as Standard Contractual Clauses or adequacy decisions.

5. YOUR PRIVACY RIGHTS

Universal Rights (All Users)

Access Your Data:

• Download a complete copy of your personal data
• View all information we have about you
• Understand how your data is being processed

Correct Your Data:

• Update incorrect or outdated information
• Modify your preferences and settings
• Edit your goals, habits, and profile information

Delete Your Data:

• Request complete deletion of your account and all associated data
• Remove specific data types (e.g., voice recordings, habit history)
• Permanent deletion within 30 days of request

Control Data Processing:

• Object to specific uses of your data
• Withdraw consent for voice recording processing
• Opt out of AI analysis and recommendations

How to Exercise Your Rights

Contact us at ujumbe@stadi.co.ke

6. DATA SECURITY & RETENTION

Security Measures

Technical Safeguards:

• End-to-end encryption for voice recordings
• Secure HTTPS connections for all data transmission
• Regular security audits and vulnerability assessments
• Multi-factor authentication for account access

Access Controls:

• Limited employee access to personal data
• Regular access reviews and permission updates
• Secure development and deployment practices
• Data backup and recovery procedures

Data Retention Periods

7. INTERNATIONAL DATA TRANSFERS

Data Processing Locations

• Primary data processing occurs in Kenya
• Voice recordings stored in your personal Google Drive

8. COOKIES & TRACKING

Essential Cookies

• Authentication and security cookies
• User preference and settings storage
• Session management and error prevention

Analytics Cookies (Optional)

• App usage statistics and performance monitoring
• Feature popularity and user journey analysis
• Crash reporting and bug identification

Your Cookie Controls

You can disable non-essential cookies in your browser settings or MaishaOS account preferences.

9. CHILDREN'S PRIVACY

MaishaOS is designed for adults (18+). We do not knowingly collect information from children under 18. If you believe we have inadvertently collected such information, please contact us immediately.

10. CHANGES TO THIS POLICY

Notification Process

• Email notification 15 days before major changes
• In-app notifications for policy updates
• Continued use constitutes acceptance of changes
• Option to delete account if you disagree with updates

Version Control

All policy versions are archived and available upon request.

11. CONTACT INFORMATION

Data Protection Queries

Email: ujumbe@stadi.co.ke
WhatsApp: +254723619889 / +254703209879

This privacy policy is written in plain English to ensure transparency and understanding. If you have questions about any section, please don't hesitate to contact our team.